Feature Series (Part 2): Maximize Your Organization with SAP Business One 9.2 in FORZA

by Jon Souders 0 Comments

SAP’s best-selling Enterprise Resource Planning is also the global leader in business management software for SMEs. Providing for over 65,000 customers worldwide, SAP Business One is the #1 most installed ERP in the marketplace built to meet the needs of evolving small and midsize businesses ready for transitional growth.

Already slated as the most preferred ERP solution, the SAP Business One user community will continue to see a dedicated effort in optimizing the product’s performance from the 3rd largest software company in the world, SAP.

The SAP Business One version 9.2 entails a total of 48 new functional enhancements and modifications that growing companies can use leverage modern business technology for smarter decision making. This feature series accentuates the best new enhancements in 9.2 with this second edition focusing on: Business Partners, Banking, Inventory, MRP and Production.

Business Partners

The campaign management function has been extended to include both customers and vendors when creating and managing campaigns for enhanced marketing capabilities. Also, users can now run existing campaigns like in the previous version, but without the need for data redundancy.

Another addition is the ability to define the control account used for posting opening balance transactions for each business partner in SAP Business One.


For nearly all localizations within SAP Business One, third-party checks can now be selected as a payment means for outgoing payments, rather than endorsing the check manually with a created journal entry.

Also, authorizations can now be set for Outgoing Payments when utilizing checks for payment. These authorizations include:

  • Update pay to
  • Create checks for payment without journal entry
  • Print checks for payment
  • Print voided checks for payment
  • Reprint checks for previously printed payment



To streamline inventory price list changes, SAP Business One 9.2 introduces the Prices Update Wizard. This tool provides various methods to update prices globally on the item level. As an additional means to enhance inventory tracking, SAP Business One 9.2 blocks users from changing costs directly in the Item Master Data for inventory items that use the standard valuation method. 

SAP Business One 9.2 also brings inventory feature enhancements to bin locations, posting and opening balances, field length extensions and the pick and pack.

Restrictions can now be placed on bin locations according to the UoM of items stored. As it relates to inventory posting and opening balances, valuation rules have been modified for items managed by the valuation method from bin location or warehouse to serial number or batch. The new pick and pack functionality enables users to create pick lists without specifying any bin location for them; thus, providing greater flexibility when picking items.

MRP & Production

There are two new features that have been added in SAP Business One 9.2 for the MRP functionality. The first is a new feature in the MRP Wizard that allows users to select items by both preferred vendor and UDFs defined in the Item Master Data when adding items. The second is that warehouses are now considered in forecasts and users can create and maintain forecasts for items per warehouse.

The new production standard cost management feature provides better ways to analyze and benchmark the standard production cost versus actual production costs. Two routines, the standard production cost update and the standard production cost rollup, have been improved to allow more flexibility. Now, users can optionally or periodically synchronize the budgeted standard production costs with the actual valuation cost of the item. Also, they have the option to roll up budgeted costs of item and resource components into the parent’s production standard cost through all bill of materials levels.

Other enhancements for production in SAP Business One 9.2 include additional fields to the production order – Start Date in the header area and Start Date and End Date on the rows – as well as the ability to choose between two posting schemas for manufacturing within the document settings for the production order – accounting with balance sheet accounts only or accounting with balance sheet accounts and profit and loss accounts.